1. You are required to maintain a bank account in the name of the group. All withdrawals from the account must require a minimum of two signatures and, in the case of an organisation employing paid staff, at least one signature must be a member of the management committee. In all cases, the Treasurer of the Organisation must be one of the cheque signatories.
2. Grants or any part of the grant must be only spent on the purpose for which it was given. If, for any reason, there is a need to vary the way in which the grant is to be spent, written permission to do so must be obtained.
3. When a commitment is made to offer assistance on a £ for £ basis you should produce financial documentation to show how the funds have been raised.
4. You must ensure that you fulfil your statutory obligations and comply with licensing laws and other regulations.
5. County Council and Neighbourhood Forum support should be acknowledged on all printed publicity and in information given to the Press and media.
6. You should avoid any form of discriminatory practice and promote equal opportunities practice in all areas of your work, including giving information about disabled access and facilities available.
7. In the event of your organisation ceasing to operate or failing to undertake or complete the activity for which the subsidy was offered, the County Council reserves the right to withhold payment, reduce its subsidy or seek recovery.
8. In the case of a grant being awarded to buy equipment (100%) where an organisation ceases to exist within two years from the date of purchase of the equipment, the equipment would become the property of the County Council. It would be the responsibility of the Treasurer of the organisation to notify the County Council's Grants Co-ordinator.
9. Where a grant is not to be claimed within 12 months from the date it was offered, notification of this should be given in writing to the Grants Co-ordinator, otherwise the grant offer will lapse.
10. You will be asked to submit a standard project completion report.
11. In the case of a guarantee against loss, final audited accounts should be submitted within three months of the event taking place before payment can be made.
12. Assistance towards the capital cost of new and additional facilities will only be made where membership to the organisation, where appropriate, is available to the public in general.
13. Access should be given to any records and information as required by any designated officers of the Authority.
14. Your accounts should be independently audited at the end of the financial year. This need not be done by professional audit. Your auditors must not hold any other office in the organisation.