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Privacy Notice

The Local Authority (LA) uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies.  The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.

Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils' names for this purpose for a period designated by the Department of Health following the weighing and measuring process. PCTs may also provide individual schools and LAs with aggregate information on pupils' height and weight.

Youth Support Services - For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of youth support services in their area. This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children's name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.
 
Online information, advice and support on a range of issues affecting young people can be found on the Directgov Young People page at www.direct.gov.uk/en/YoungPeople/index.htm with access to trained helpline advisers, via SMS text message, telephone, webchat and email.

Children in Need or looked after by the local Authority Cumbria LA holds personal data about our children in care or those children to whom we provide services, and use this data to: 

  • support children and monitor their progress

  • provide appropriate support and pastoral care, and

  • assess how well the Local Authority services doing as a whole.

This information includes personal characteristics and details for the services we provide.

We are required to pass on some of this information to the Department for Education (DfE). The DfE uses this information to help with policy development, LA performance management and funding and to assist with the development of good practice. For a copy of the privacy notice please use the following link: 

http://www.education.gov.uk/schools/adminandfinance/schooladmin/ims/datamanagement/privacynotices

The Department for Education (DfE)  uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole.

Privacy Notice - Data Protection Act 1998

We Cumbria  hold personal data about our children in care or those children to whom we provide services, and use these data to: 

 children and monitor their progress

 provide appropriate support and pastoral care, and

 assess how well the Local Authority services as a  whole is doing.

This information includes personal characteristics and details for the services we provide.

We are required to pass on some of this information to the Department for Education (DfE).   The DfE uses this information to help with policy development, LA performance management and funding and to assist with the development of good practice.  

If you want to see a copy of the information we hold and share about you then please contact the Performance Unit using the details below.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

http://www.cumbria.gov.uk/childrensservices/schoolsandlearning/schools/privacynotice.asp

and

http://media.education.gov.uk/assets/files/doc/w/what%20the%20department%20does%20with%20data%20on%20pupils%20and%20children.doc            

If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:

Performance Unit
Children's Services 
Cumbria House
Botchergate
Carlisle
Cumbria
CA1 1RD


website:                 www.cumbria.gov.uk/childrensservices
email:                    ros.dean@cumbria.gov.uk
tel:                        01228 221271

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT

website:                 www.education.gov.uk
email:                    http://www.education.gov.uk/help/contactus 
tel:                        0370 000 2288